Company and location

These two steps separate two things that often get mixed up: the company (the legal entity that issues invoices) and the location (the physical place customers show up at).

Company details

The company is the legal frame. These details end up on receipts and in your accounting.

• Name: the official company name.
• Contact email: central address for system messages and enquiries.
• Country: sets the VAT rate and receipt format, so get it right.
• Address: as separate fields for street, postal code and city. This is the invoicing address.
• VAT ID: optional, only relevant for B2B and cross-border invoices.

Location

The location is the physical branch where appointments happen. During onboarding you create the first one.

• Address: street, postal code, city of the branch.
• Phone: number customers can reach this location on.

Google Maps data

For your location to sit correctly on a map, nuvical needs coordinates (latitude and longitude). You have two options:

• Paste a Google Maps link: open your location in Google Maps, copy the link and paste it. nuvical pulls latitude and longitude out of it automatically.
• Enter manually: type in latitude and longitude directly if you already know them.

You can also add a Google review link. You can use it later to ask customers for a review in a targeted way.

Invoicing address versus location address

The distinction matters:

• Invoicing address: appears on the invoice. It can be an office, a firm or your registered address.
• Location address: the physical place customers come to for their appointment.

Often both are the same. If not, keep them cleanly separated, otherwise receipts or directions will be wrong.

Multiple locations

During onboarding you create one location. Later you can add as many branches as you like in the admin, each with its own address, opening hours and team.